Job Title: Archives and Collections Technician Department: Archives & Collections Reports to: Executive Director Salary Structure/Range: $15 - $17 per hour or $ 19,500 - $22,100
Job Summary: In accordance with policies approved by the Board of Directors of LAHS, guided by professional standards, and under the general supervision of the Executive Director, the Archives & Collections (A&C) Department is a small team, cross-trained in key areas of responsibility and individually responsible for a defined aspect of the Department’s work. The A&C Technician is primarily responsible for initial custody of and documentation for donations in any format, for maintaining excellent donor relations, and for precise, complete and legible records related to donations and donors. As needed and/or directed, the position may also provide support for other professional, administrative, program, public outreach and service activities of the department.
Primary Departmental Duties and Responsibilities In collaboration with the Curator of Collections and the Archivist, the A&C Technician:
Receives and documents donations regardless of format;
Maintains files of all donor correspondence and records, in particular, procedures relating to the Deed of Gift;
Assists with incoming and outgoing loans, e.g., tracking and mailing procedures;
Assists with provenance research and preliminary item care;
Serves as facilitator for the Collections Committee;
Identifies and maintains accessions and deaccessions storage areas, databases, and logs;
Ensures security of donations until items become the responsibility of the Archivist or Curator of Collections;
Coordinates and may contribute to updates for departmental policies and/or procedures as determined within the department;
Assists with research into professional, legal, and regulatory issues applicable to the department, e.g., Integrated Pest Management;
Is trained in and provides basic departmental customer services;
Seeks training and educational opportunities aligned with LAHS Mission.
Other Departmental Duties and Responsibilities:
As part of an organization-wide public outreach plan, regularly contributes to the promotion of the department through archives- and/or collections-related programming and tours, contributions to publications, social media and the like;
May assist with installation and dismantling of exhibits;
May assist in developing and executing security measures for all LAHS facilities, whether within or outside the Museum Campus;
May train and/or direct the work of volunteers.
Organizational Duties and Responsibilities:
May assist with development and tracking of the departmental budget;
Provides regular reports of services performed and other data required for use by the department, organization, and funding entities;
May contribute to preparation and tracking of grants submitted by LAHS;
Strives to expand personal knowledge of and appreciation for all periods of Los Alamos history;
Participates in, serves on, or assists with organizational trainings, meetings, committees, retreats, etc. in support of the department and/or LAHS;
Occasionally performs other duties in coordination with the Archivist and the Curator of Collections or as directed by the Executive Director.
Position is part-time;
Workplace may be an museum or office setting at various multiple-storied locations, in an environmentally controlled collections vault, and/or outdoors as needed;
Work may occasionally require evening and/or weekend hours.
Performance expectations: All LAHS staff are expected to:
Perform satisfactorily according to annual organizational, departmental, and individual goals;
Contribute to a customer-friendly, collaborative, and professional environment for staff and the public, e.g.,by assisting as needed with any aspect of departmental – and occasionally organizational – activities;
Adhere to schedules;
Follow applicable state and federal laws and organizational policy, in particular, the elements of the LAHS Employee Handbook;
Required: Any combination of education, training, skills, experience, or
technical abilities equivalent to:
An AA degree, preferably in history, education, or museum studies;
1-3 years executive assistant or successful office management experience;
Strong interpersonal skills;
Strong customer service skills and background;
Experience in use of database systems;
Excellent and legible written communication skills and excellent oral communication skills;
Computer skills including fluency in the use of Microsoft Word and Excel;
Experience in or ability/willingness to learn to contribute to and post content to social media and websites;
***Possessing or acquiring within 6 months a valid U.S. state driver’s license, preferably from New Mexico;
***The ability to lift and move materials up to 25 lbs. from one location to another;
***The ability to climb ladders and stairs.
*** These are considered essential functions of the job.
Any combination of education, training, skills, experience, or technical abilities equivalent to:
3-5 years in progressively responsible administrative or museum position;
Experience in use of electronic museum databases;
Familiarity with museum collections management;
Experience with virtual meeting software such as Zoom, Microsoft Teams, GoToMeeting, etc.;
Fluency in the use of Microsoft Office Suite;
Familiarity with Past Perfect and FileMaker Pro.
Disclaimer: This job description is not designed to cover every duty required or working situation and can be changed or updated at any time.
The Los Alamos Historical Society preserves, promotes, and communicates the remarkable history and inspiring stories of Los Alamos and its people for our community, for the global audience, and for future generations.